Group Registration

GROUP REGISTRATION

This registration option is for youth pastors or children’s coordinators who would like to register their campers as a group through their church rather than individually through Cowboy’s Rest.

To Register:

Groups may contact our registrar and request a Group Registration Agreement for an initial number of camper slots any time up to 3 weeks prior to the start of the event..
Maximum number of slots that may be requested is 50 for summer camps, 20 for winter camps.
Note: Please be conscientious and reasonable in your requests. There are many other campers who wish to attend our events, and we would hate to turn them away because groups requested excessive numbers of slots.
Deposit: a $15 deposit per camper is required to guarantee your group's slots.
Slots will be awarded on a first-come, first-served basis but are not guaranteed until the deposit and signed agreement are received.
Slots are not gender-specific during this period.

Group Registration Timeline:

up to 3 weeks prior to the start of your event:

· Spots are not gender-specific during this period.

· Unfilled spots may be returned to Cowboy’s Rest at any time during this period. (Until the 2-week deadline, deposits can be refunded or credited to other campers in the group.)

3 weeks prior to the start of your event:

· Groups must contact the registrar with the number and genders of the counselors they intend to provide.

· Groups may contact the registrar and request more spots, if they are available.

· New spots will be guaranteed when deposits are received.

· Spots may be gender-specific at this time, depending on our housing and counselor availability.

· Groups may also continue to return unfilled spots.

2 weeks prior to the start of your event:

· Group registration closes. Final opportunity to return spots.

· After this time, deposits are not refundable or transferable.

·Please inform the registrar of the gender breakdown of your group.

· Note: Groups are financially responsible for the entire number of spots they requested. If unfilled spots were not returned, the group will still be charged full camp tuition for those spots.

1 week prior to the start of your event:

· Groups are requested to submit a list of campers and counselors to the registrar, including their names and genders as well as the grade of each camper.

· Groups are also requested to divide campers into cabin groups of 7 and submit this list to the registrar.

Related Information:

Counselors

Group Registration Forms

Common Questions:

What about discounts?

Early Registration Discount: Campers registering as a group are not eligible for this discount, which is designed to encourage campers registering as individuals to submit their paperwork on time.

Counselor Discount: Cowboy’s Rest provides a discount of $10 per camper for groups that provide their own counselors. Please click here for more information regarding counselors.

Can members of our group receive scholarships? Yes. Cowboy’s Rest annually provides a limited number of partial financial scholarships for campers. Campers coming with groups are eligible to apply for these scholarships.

It is important to note that these scholarships are not guaranteed for members of your group. Group members must submit an application to Cowboy’s Rest, and our board will make decisions about whom to award financial aid.
- Click here for scholarship information and applications. All applications are due at least 2 weeks prior to the start of your camp.
We encourage your group to form its own scholarship/fund raising program.